01 November 2018
At least one year (12 months) before desired month of wedding:
  • Select Florida Keys venue and wedding date
  • Choose alternate backup venue
  • Hire full-service or day-of wedding planner
  • Research hotels, secure hotel room block
  • Research airfares into easily accessible airports: Key West (EYW), Miami (MIA), Fort Lauderdale (FLL), Fort Myers (RSW), Naples (APF)
  • Review policies for obtaining a Florida marriage license
  • Announce engagement, take engagement photos
  • Create personal wedding website as information source
Nine months before wedding:
  • Visit Florida Keys for tour of venue, food tastings, hair and makeup sessions; meet with wedding planner and vendors
  • Choose wedding party (bridesmaids, groomsmen, attendants)
  • Create gift registry
  • Begin shopping for attire: wedding and bridesmaid dresses, groom and groomsmen or attendant apparel
  • Create guest list and gather email and physical addresses
  • Send out “save the date” notifications, with location and hotel room block details
Six months before wedding:
  • Book travel, discuss details with wedding party
  • Coordinate with planner to secure all vendors (photography, catering, cake, flowers, décor, music, officiant, transportation, hair and makeup, etc.)
  • Purchase wedding rings
  • Create itinerary, including group activities, for guests with details on welcome reception, rehearsal event, wedding and farewell brunch. Include suggestions for individual Florida Keys activities and how to book
  • Book group activities with required deposits
  • Order invitations
Three months before wedding:
  • Mail out invitations
  • Confirm all event details (floral arrangements, photography package, song lists, menus, cake, etc.) with vendors
  • Order guest favors, welcome bags and thank-you gifts for bridesmaids, groomsmen, attendants and family
  • Begin writing vows and choose readings for ceremony
Two months before wedding:
  • Confirm documentation, begin process to obtain marriage license
One month before wedding:
  • Ship amenities for wedding and reception to venue or wedding planner
  • Contact hotel with details on welcome bags for delivery to guests
  • Finalize hotel room block and release extra rooms
  • Print programs, itineraries, welcome letters
  • Finalize last-minute details with vendors
  • Finalize wedding timeline and guest itineraries with wedding planner
  • Create seating chart and give to wedding venue
  • Complete attire fittings; arrange for steaming of wedding attire
Two weeks before wedding:
  • Create photo list for photographer
  • Plan, confirm details for prenuptial events: bachelor, bachelorette parties
  • Share, post contact information with wedding party
At least one week before wedding:
  • Pack, travel to the Florida Keys
  • Conduct final meetings with wedding planner, venue and hotel
  • Pick up marriage license
Florida Keys visitor information: fla-keys.com or 1-800-FLA-KEYS
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